Crossville Chronicle, Crossville, TN

November 28, 2012

Preliminary city audit report discussed

By Jim Young
Chronicle correspondent

CROSSVILLE — The Crossville City Council has received the preliminary report on its audit for 2011-2012 fiscal year and expect to have the full report by the end of the month.

The preliminary report was discussed during the audit committee meeting held prior to the November regular city council meeting.

The preliminary results show no material weaknesses but do show some deficiencies in record keeping that must be reported as findings. The city had several bookkeeping adjustments that had to be made during the audit after the city's books were completed for the year in order for the statements to property reflect the changes to the city's financial positions.

The problems were described as oversights by city finance director Fred Houston, but there had also been similar problems reported in the previous years audit report. The city's response to the findings is that "procedures will be put in place to provide more managerial review of work done by staff to ensure greater accuracy of financial statements in the future."

Council approved funding for an I&I (inflow and infiltration) study for portions of the wastewater collection system. According to Clark Annis, area manager for Veolia Water, contract operator of the city's waster water treatment plant, there are some 160 miles of sewer line in the city limits. Annis also pointed out that part of the system was put in back in the 1930s.

The proposed study would give the engineers information about water flows and places where outside water can enter the system and where repairs may be needed. Annis said with that information, areas can be prioritized for use of future grant money and repairs. In addition, the studies can show what kinds of repairs are needed from lining the current pipes to complete replacement.

The cost of the study is $42,260 with GRW Engineers. The motion was unanimously approved.

Annis also reported that the city had been award some grant funds that would pay for some additional I&I studies in the next year.

A discussion of needed repairs of three locations of sewer lines was discussed by city engineer Tim Begley. Begley reported there were three serious problem areas of sewer line that needed repairs. One of the lines caries some 20 to 25 percent of all the city sewer and had two breaks in the past year. Another area had some 20 breaks in the last three years.

Council approved a contract with Fields Engineering and a budget amendment to fund the repairs. The engineering contract is for $34,277 and the budget amendment totals $270,832.

The council received a request for funding from the Tennessee Shooting Stars but a motion to donate $600 to the team failed to gain second and the motion was withdrawn. The team had requested the funds to help pay their entry fee for the US Senior Olympics where the team will represent Tennessee.

City attorney Ken Chadwell reported that discovery phase was under way for the lawsuit against the city by a group or Lake Tansi residents. Chadwell said depositions would begin soon in the matter. While no new dates have been set he added that the suit would be heard in two phases, one looking at possible liability and if successful, then damages.