Published: February 21, 2008 08:34 pm         

Lake Tansi Village POA regular scheduled meeting on Jan. 24, 2008

A regular scheduled meeting of the Lake Tansi Village Property Owners Association, Inc. board of directors was held on Thursday, Jan. 24, 2008 at 7 p.m. at the Thunderbird Activity Center.

Board members present were Chairman Mike Ferry, President Duke Coyne, Vice President Ken Qualls, Jim Hellem, Dick LeClair, Chuck Stephens and Ed Yoder.

Also present were General Manager David Sutton, Treasurer Larry Williams, and Tricia Steinmann, secretary.

Approximately 50 property owners were in attendance.

Agenda

Item I — Call to order, invocation and pledge of allegiance

A quorum being present, Chairman Ferry called the meeting to order. David Sutton gave the invocation and the Pledge of Allegiance was led by Chief of Security Henry Hunnicutt.

Item II — Reading and approval of minutes

The minutes of the Special Called Organizational meeting of January 4, 2008 were approved as written.

Item III — Reports of officers, board and standing committees

(a) Treasurer’s report — Larry Williams

Mr. Williams submitted a written report. Jim Hellem made a motion to accept this report and was seconded by Duke Coyne. The motion passed with a verbal approval of the board.

(b) Manager’s report — David Sutton

Mr. Sutton submitted a written report. He stated that efforts had been made to contain labor costs even though the minimum wage increase that went into effect July of 2007. There are also increases in the minimum wage scheduled for July 2008 and July 2009. In the area of golf, Mr. Sutton stated that a representative from Fore Golf was here for three days to do training and set up the computer system to handle the changes in fees and the structure of the season passes. The final details are being worked out for league play in the spring. A meeting will be held soon with representatives of the leagues to discuss and finalize these details. The work has begun in preparation for moving to the new maintenance building. The maintenance department is “cleaning house” and disposing of materials and chemicals that have accumulated over the years. In the area of ACC, two dilapidated mobile homes were removed from Sequoia Park and there is still some site clean-up work needed. We continue to work in conjunction with the Cumberland County Health and Safety Standard Board to clean up distressed properties in our community. The personnel policy is being reviewed and will be updated. The first policy being updated is the policy titled “Drugs, Narcotics and Alcohol.” Information in the drug policy will be distributed to all employees.

(c) Committee reports

(1) Architectural Control Committee — Joyce Ferry, chairman

Mrs. Ferry submitted a written report.

(2) Financial Advisory Committee — Rich Holton, chairman

Mr. Holton submitted a written report.

Item VI — Old business

There was not any old business to be discussed at this time.

Item V — New business

(a) New account fee

President Duke Coyne presented a proposal to the board for a “New Account Set Up Fee.” This proposed fee is $50 per lot to be collected when a new property owner joins the POA and for those property owners who, for one reason or another, resigned from the POA to rejoin. Mr. Coyne made a motion to accept this fee and was seconded by Dick LeClair. The vote was called for and passed unanimously. The new fee will take effect Feb. 1, 2008.

(b) Special appropriations for additional professional services (legal $10,000)

There was a resolution to be presented at this meeting for additional fees for legal services to work with attorneys on the water situation. Secretary Steinmann read this resolution into the minutes. Jim Hellem made a motion to accept this resolution and was seconded by Ed Yoder. Dick LeClair stated we were going to pay the attorney his fee and go from there. We are trying to find out who has control of the water in the four lakes. The vote was called and passed unanimously.

(c) Resolution designating president to engage attorney

Secretary Steinmann read into the minutes a resolution designating the president of the corporation to engage an attorney to determine the legal and other rights to the water of all the lakes. Dick LeClair made a motion to accept this resolution and was seconded by Jim Hellem. Ed Yoder asked if Mr. Coyne would be communicating with the board on what he was doing and Mr. Coyne stated he would and any actual approval would be brought to the board. Mr. Coyne stated the purpose of this resolution was to give him the authority to seek information from an attorney to bring back to the board. The vote to accept this resolution was called for and passed unanimously.

At this time, Chairman Ferry recognized the new board members Duke Coyne, Jim Hellem and Chuck Stephens.

Item IV — Adjournment

At 7:30 p.m., there being no further business to be brought before the board at this time, the meeting was adjourned.

These minutes were mechanically recorded and are on file at the POA office.

NOTE: If you would like a copy of these minutes with the attachments, please call the POA Office at (931) 788-6721, 1-800-600-9913 or e-mail us at information@laketansipoa.com.